Supplier
Definition
A supplier in Care is an organization that supplies products to your facilities. Care models a supplier as an organization of the type Product Supplier. You record a supplier one time, then select it on a request order or a delivery order. The supplier keeps the vendor name out of free text, so every order points to the same record.
A supplier is not a facility, and it is not a location. A facility is a place where you give care. A supplier is an external party that sends products to that place.
Key Attributes
| Components | What it captures |
|---|---|
| Name | The name of the supplier. Care shows this name in the supplier list and on each order. |
| Description | Short free text about the supplier. Use it for the trade name or the product range. |
| Organization type | The type of the organization. For a supplier, the type is Product Supplier. |
Flat list
Suppliers do not form a tree. Care shows them as one flat list under Admin, sorted by name, with a search box above the list. Governance organizations form a hierarchy, but a supplier stands alone.
Visibility
Every user of the deployment can see the supplier list. Care treats supplier records as shared reference data, in the same way as governance organizations. Only a user with organization create permission can add a supplier, and only a user with organization management permission can change one.
Use in the supply chain
You select a supplier in two places:
- On a supply request order, to say which supplier you order the products from.
- On a supply delivery order, to say which supplier sent the products.
The supplier is optional on both. Care accepts only an organization of the type Product Supplier in these fields, and rejects any other organization.
Permissions
Care gates suppliers with the organization permissions, because a supplier is an organization.
| Permission | Description | System Roles |
|---|---|---|
can_view_organization | See suppliers in the supplier list and in the supplier selector | Facility Admin, Admin, Staff, Doctor, Administrator, Nurse, Volunteer, Pharmacist, Admin (role org), Manager (role org), Member (role org) |
can_create_organization | Add a supplier | Admin |
can_manage_organization | Change the name and the description of a supplier, and delete it | Admin, Admin (role org) |
Care grants a role to a user inside an organization, and the role applies to every organization below it in the tree.
Related
- Flow: Add a supplier · Update a supplier
- Concept: Organization · Supply request · Supply delivery
- Reference: Organization (technical)